The Ultimate List of 18 Best Project Management Tools

If businesses have to attain goals and achieve success, it is vital to adopt a project management approach. Project management (PM) helps to initiate, plan, execute, control, and close the work of a team to achieve objectives in a given timeframe. As the business grows and projects turn more complex, a project manager falls back on project management tools and techniques to overcome the challenges associated with change and expansion. Organizations start to rely on project management tools to meet deadlines, stay on budget, and balance staff workload.

Implementing new technologies, methodologies, and tools is the need to boost business in the current marketplace. So, if you are looking for project management techniques to help you handle projects and your team members better, then you are in the right place. In this blog, we’ll explore some of the best project management tools available in 2024, highlighting their key features and how they can help streamline your workflow.

Best Project Management Tools and Software

Project management software/tools are digital platforms designed to streamline and optimize the process of planning, organizing, and executing projects. These tools offer a variety of features that can help teams collaborate effectively, track progress, and ensure projects are completed on time and within budget.

Here's a breakdown of what to expect when exploring the best project management tools and software:

1. Asana

Asana is a versatile project management tool that helps teams organize their work, from daily tasks to strategic initiatives. It's designed to enhance collaboration and ensure that everyone is aligned on project goals. Asana's user-friendly interface and flexibility make it suitable for teams of all sizes, offering features like task assignments, timelines, and workflow automation.

Key Features:

• Task assignments with due dates and priorities
• Timeline view for project planning
• Workflow automation with custom rules
• Collaboration through comments and file attachments
• Integrations with apps like Slack, Google Drive, and Microsoft Teams

Pricing Details:

Plan	Cost Per Month
Personal Plan	$0 (Free Plan for up to 10 users)
Starter Plan	$10.99/user/month (billed annually)
Advanced Plan	$24.99/user/month (billed annually)

2. Wrike

Wrike is a comprehensive project management and collaboration platform that supports complex project needs. It is often used by marketing, creative, and IT teams to coordinate efforts, manage tasks, and ensure projects are completed on time. Wrike’s flexibility makes it suitable for both small teams and large organizations.

Key Features:

• Gantt charts for visual project timelines
• Task and subtask management with dependencies
• Real-time collaboration and document sharing
• Customizable dashboards and reports
• Time tracking and workload management

Pricing Details:

Plan	Cost Per Month
Free Plan	$0 (Free Plan for up to 5 users)
Team Plan	$9.80/user/month
Business Plan	$24.80/user/month
Enterprise Plan	Check Out Website
Pinnacle Plan	Check Out Website

3. ProofHub

ProofHub is an integrated project management and team collaboration tool that aims to centralize project-related activities in one place. It is designed for organizations that need a streamlined approach to managing projects, enhancing team communication, and keeping track of various project components. Its simplicity makes it accessible to teams of different sizes.

Key Features:

• Task management with customizable workflows
• Built-in Gantt charts and Kanban boards
• Time tracking and project milestones
• Online proofing and feedback tools for documents
• Team collaboration through discussions and chat

Pricing Details:

Plan	Cost Per Month
Large Team Plan	$139/monthly (paid annually)
Small Team Plan	$79/month (paid annually)

4. Celoxis

Celoxis

Key Features:

• Advanced project planning with Gantt charts
• Resource management and allocation tools
• Financial tracking, including budgets and expenses
• Customizable dashboards and reports
• Risk and issue management features

Pricing Details:

Plan	Cost Per Month
Manager Plan	$25/month (billed annually)
Team Member Plan	$15/month (billed annually)

5. ClickUp

ClickUp is a versatile project management tool that aims to replace multiple apps by consolidating tasks, docs, goals, and team communication in one platform. Known for its high level of customization, ClickUp can adapt to various workflows, making it suitable for teams in any industry looking to improve efficiency and collaboration.

Key Features:

• Comprehensive task management with multiple views (list, board, calendar)
• Goal setting and progress tracking
• Time tracking and time estimates for tasks
• Customizable dashboards and reporting
• Integrations with tools like Slack, Google Workspace, and GitHub

Pricing Details:

Plan	Cost Per Month
Free Plan	$0 (Free Plan Forever)
Unlimited Plan	$7/user/month
Business Plan	$12/user/month
Enterprise Plan	Check Out Website

6. Scoro

Scoro is a comprehensive business management software that integrates project management with other business functions such as CRM and billing. It’s designed for service-based companies looking to streamline operations, improve efficiency, and maintain control over all aspects of their work. Scoro is particularly valuable for companies that need to manage their time, finances, and projects in one platform.

Key Features:

• All-in-one project management with task scheduling
• CRM and billing/invoicing integration
• Time tracking and utilization reports
• Advanced reporting and performance metrics
• Team collaboration with shared calendars and files

Pricing Details:

Plan	Cost Per Month
Essential Plan	$26/user/month
Standard Plan	$37/user/month
Pro Plan	$63/user/month
Ultimate Plan	Custom

7. JIRA

JIRA developed by Atlassian, is a leading tool used primarily by software development teams. It is known for its capability to support agile methodologies and manage software development processes. JIRA helps teams track issues, manage project workflows, and align development efforts with organizational goals.

Key Features:

• Agile project management with Scrum and Kanban boards
• Bug and issue tracking with customizable workflows
• Detailed reporting and analytics for sprint performance
• Integration with Confluence for documentation
• Roadmaps for long-term project planning

Pricing Details:

Plan	Cost Per Month
Free Plan	$0 (Free Plan for 10 users)
Standard Plan	$7.16/user/month
Business Plan	$12.48/user/month
Enterprise Plan	Check Out Website

8. Zoho Projects

Zoho Projects is part of the Zoho suite of applications, offering a project management solution that integrates seamlessly with other Zoho products. It is ideal for teams that are already using Zoho's ecosystem, providing a cohesive experience for managing projects and tracking progress within an integrated business environment.

Key Features:

• Task and milestone tracking with dependencies
• Gantt chart for visual project timelines
• Time tracking and timesheet management
• Issue tracking and bug management
• Document management and team collaboration tools

Pricing Details:

Plan	Cost Per Month
Free Plan	$0 (Free Plan for up to 3 users)
Premium Plan	$280/user/month (billed annually)
Enterprise Plan	$630/user/month (billed annually)

9. GanttPRO

GanttPRO is a specialized project management tool that focuses on Gantt charts for planning and scheduling projects. It offers an interface that allows teams to create detailed project timelines, manage resources, and track progress visually. GanttPRO is particularly beneficial for teams that depend heavily on Gantt charts to manage their projects.

Key Features:

• Drag-and-drop Gantt charts for easy project planning
• Task management with dependencies and milestones
• Resource management with workload tracking
• Time tracking and project calendars
• Collaboration features like comments and file attachments

Pricing Details:

Plan	Cost Per Month
Basic Plan	$7.99/user/month
Pro Plan	$12.99/user/month
Business Plan	$19.99/user/month
Enterprise Plan	Check Out Website

10. nTask

nTask is a straightforward project management software designed to be easy to use and effective for small to medium-sized teams. It provides a simple interface for managing tasks, tracking progress, and collaborating with team members, making it a practical choice for teams looking for a no-fuss project management solution.

Key Features:

• Task and project management with customizable workflows
• Time tracking and timesheets for tasks
• Risk and issue management tools
• Meeting management with agenda creation and follow-up
• Integrations with tools like Slack, Google Calendar, and Outlook

Pricing Details:

Plan	Cost Per Month
Premium Plan	$3/user/month (billed annually)
Business Plan	$8/user/month (billed annually)
Enterprise Plan	Check Out Website

11. Basecamp

Basecamp is known for its simplicity and ease of use, offering a streamlined approach to project management and team communication. It is particularly popular among small businesses and startups that need a tool to organize their projects and facilitate team collaboration without complexity.

Key Features:

• Simple task lists and to-do assignments
• Message boards for team discussions
• Real-time group chat (Campfire) for quick communication
• File sharing and document management
• Schedules and calendars for project timelines

Pricing Details:

Plan	Cost Per Month
10 Projects Plan	$25/month
40 Projects Plan	$60/month
100 Projects Plan	$120/month
Unlimited Projects Plan	$180/month

12. MS Project

MS Project is a sophisticated project management software used by large enterprises and organizations with complex project needs. It provides detailed project planning, scheduling, and resource management capabilities, integrating seamlessly with other Microsoft products to support comprehensive project management.

Key Features:

• Strong project scheduling with Gantt charts
• Resource management and allocation tracking
• Budgeting and cost management features
• Reporting and business intelligence tools
• Integration with Microsoft Office Suite and SharePoint

Pricing Details:

Plan	Cost Per Month
Project Plan 1	$10/month
Project Plan 3	$30/month
Project Plan 5	$55/month

13. Trello

Trello is a visual project management tool that utilizes Kanban boards to help teams organize and track tasks. Its user-friendly design and flexible structure make it a popular choice for teams of all sizes looking for a visual and intuitive way to manage their workflows.

Key Features:

• Visual task management with Kanban boards
• Customizable cards and lists for project organization
• Automation through Butler for repetitive tasks
• Integration with tools like Slack, Google Drive, and Evernote
• Collaboration features, including comments, mentions, and file sharing

Pricing Details:

Plan	Cost Per Month
Free Plan	$0
Standard Plan	$5/user/month (billed annually)
Premium Plan	$10/user/month (billed annually)
Enterprise Plan	$17.50/user/month (billed annually)

14. Redbooth

Redbooth is a project management and collaboration software designed to enhance team communication and manage tasks effectively. It suits remote teams that need a reliable platform for coordinating work and tracking project progress.

Key Features:

• Task management with Gantt charts and Kanban boards
• Time tracking and productivity reports
• File sharing and document management
• Real-time collaboration through chat and video conferencing
• Customizable dashboards and task templates

Pricing Details:

Plan	Cost Per Month
Pro Plan	$9/user/month
Business Plan	$15/user/month
Enterprise Plan	Check Out Website

15. Monday.com

Monday.com is a work operating system that helps teams run projects and workflows with confidence. Its highly customizable and visual interface makes it easy to manage tasks, track progress, and collaborate. Monday.com is suitable for teams of all sizes across various industries, providing a flexible solution to manage any type of work, from projects to daily tasks.

Key Features:

• Flexible project tracking with customizable boards
• Automation of repetitive tasks and processes
• Time tracking and deadline management
• Integration with over 40 tools, including Slack, Google Drive, and Excel
• Customizable dashboards and advanced reporting

Pricing Details:

Plan	Cost Per Month
Free Plan	$0 (Free Plan for up to 2 users)
Basic Plan	$9/user/month
Standard Plan	$12/user/month
Pro Plan	$19/user/month
Enterprise Plan	Check Out Website

16. Smartsheet

Smartsheet merges the functionality of spreadsheets with advanced project management and collaborative tools, offering a versatile platform for managing and automating workflows. It enables teams to easily create detailed project plans, track progress, and automate repetitive tasks. The platform’s integration capabilities and real-time collaboration features enhance coordination and efficiency across organizations.

Key Features:

• Spreadsheet-like interface with enhanced project management features
• Automation of workflows and repetitive tasks
• Real-time collaboration and shared views
• Extensive integrations and customizable solutions

Pricing Details:

Plan	Cost Per Month
Pro Plan	$9/member/month
Business Plan	$19/member/month
Enterprise Plan	Check Out Website

17. Paymo

Paymo is a versatile project management tool for small to medium-sized businesses. It offers a comprehensive suite of features that cover project management, time tracking, and invoicing, making it ideal for businesses looking to streamline their operations and manage projects efficiently. Paymo helps teams collaborate, track work hours, and manage tasks within a unified platform, ensuring that projects are completed on time and within budget.

Key Features:

• Task management and project planning
• Time tracking and timesheets
• Invoicing and expense tracking
• Team collaboration tools
• Integrations with popular apps like Slack, Google Calendar, and Zapier

Pricing Details:

Plan	Cost Per Month
Starter Plan	$5.9/user/month
Small Office Plan	$10.9/user/month
Business Plan	$16.9/user/month

18. Teamwork PM

Teamwork PM is a comprehensive project management platform designed to help teams collaborate more effectively, manage tasks, and track project progress in real time. It offers a range of features that make it suitable for small and large teams across various industries. Teamwork PM is ideal for teams that need a flexible, scalable solution to manage projects from start to finish while keeping all stakeholders informed and engaged.

Key Features:

• Task and project management with customizable workflows
• Time tracking and workload management
• File sharing and document management
• Real-time collaboration and communication tools
• Integration with popular tools like Slack, HubSpot, and QuickBooks

Pricing Details:

Plan	Cost Per Month
Deliver Plan	$10.99/user/month (billed annually)
Grow Plan	$19.99/user/month (billed annually)
Scale Plan	$54.99/user/month (billed annually)
Enterprise Plan	Check Out Website

Conclusion

Choosing the right project management software is crucial for optimizing your team's efficiency and productivity. By carefully considering your team's specific needs, size, and project complexity, you can select a tool that aligns with your goals and helps streamline your project management processes. Remember to assess your needs, consider team dynamics, evaluate pricing, prioritize ease of use, and explore free trials to make an informed decision. The right project management tool can significantly improve your team's efficiency, productivity, and overall success.

Explore our comprehensive Project Management Certification courses at Invensis Learning to master these tools and lead your projects to success. Take the next step in your professional journey—enroll today!

FAQs on Project Management Tools and Software

1. What are Project Management Tools and Software?

Project management tools and software are applications designed to help teams plan, execute, and monitor projects. They provide task management, scheduling, resource allocation, collaboration, and reporting features, enabling teams to complete projects efficiently and on time.

2. How Do I Choose the Right Project Management Tool for My Team?

When choosing a project management tool, consider factors such as your team size, the complexity of your projects, the need for collaboration, the budget, and the specific features you require. It's also helpful to try out free trials or demos to see which tool best fits your team's workflow.

3. Can Project Management Tools be Used for All Types of Projects?

Yes, most project management tools are versatile and can be used across various industries and projects, including IT, marketing, construction, and more. However, some tools are specifically designed for certain projects, such as software development (e.g., JIRA) or visual planning (e.g., GanttPRO).

4. What are the Benefits of Using Project Management Software?

Project management software offers several benefits, including improved team collaboration, better organization, streamlined task management, enhanced communication, real-time project tracking, and detailed reporting. These benefits help teams stay on schedule, within budget, and aligned with project goals.